What Alternatives Exist – and Where Their Limits Are

Especially for managing directors and leadership teams, the question often arises of how a one-person HR role can be meaningfully supported and relieved.

A brief overview:

• Interns can help, but they are time-limited and require significant onboarding.

• Working students bring motivation, but are often only available short-term and focused on completing their studies.

• Freelancers can provide selective support, but are usually single-person solutions without built-in continuity or backup.

• Hiring a permanent additional role can be the right step, but is not always realistic – for example due to fluctuating demand or budget constraints.

CoSourcing offers an alternative: access to an entire team, with shared knowledge, built-in coverage, and flexible scaling – without long-term fixed costs.

Follow-Up: The Often Overlooked Phase

Many organizations focus primarily on the termination meeting itself.

However, the actual impact often occurs afterward.

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For the Employee

Follow-up steps may include:

• clarifying remaining vacation and potential garden leave

• preparing employment certificates and documentation

• organizing handovers and returning company equipment

Offering the opportunity for an additional conversation can also help address open questions.

‍

For the Team

A termination always affects the wider team.

Colleagues may ask questions such as:

• What happened?

• What will happen next?

• Who will take over responsibilities?

Providing a short and clear explanation can reduce uncertainty and strengthen trust in leadership and HR.

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For HR and Leadership

After a termination, it can be helpful to reflect internally:

• Did we respond early enough?

• Were expectations communicated clearly?

• Did our processes work effectively?

These reflections can help improve how similar situations are handled in the future.

Conclusion and more on LinkedIn

Mental health in remote teams is not an “extra task,” but a central foundation. Those who take it seriously don’t just strengthen their teams – they also enhance the performance and innovative capacity of the entire organization. Tools like nilo make it possible to provide access to mental health support digitally – professionally, confidentially, and flexibly. What truly matters is integration into everyday work: not as an exception, but as a standard.

In our joint LinkedIn series with nilo, we share additional concrete insights beyond the video mentioned above – into our work, our mindset, and our HR structures, including:

• a personal perspective on usage from our colleague Yvonne
• a one-pager on mental health in remote teams

‍📌 Questions on how to promote mental health in your team? Contact us directly or book an appointment

‍📌 Follow KUNO on LinkedIn‍

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Documenting Processes – With Support From AI

Another practical lever for reducing compliance risks is improving process documentation.

Many HR workflows function very well in everyday operations but have never been formally documented. Only when external audits occur or new team members need to be onboarded does it become clear how much knowledge exists only implicitly within the team.

AI tools can be helpful in structuring these processes and creating initial documentation. For example, they can support HR teams by helping to:

• translate existing workflows into clear process steps

• draft initial Standard Operating Procedures

• make workflows and responsibilities visible

• structure documentation drafts

It is essential that no personal or sensitive data is entered into such tools and that data protection requirements are always followed.

The key point is that processes do not need to be perfectly documented in order to be useful. Even an initial structured description can create transparency and significantly reduce the risk that knowledge exists only in the minds of individual employees.